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Submitting Artwork for Custom Orders

Effective 09/01/2009

Artwork E-mail

After you place your order, we will send you an email with instructions on how to send your order to us via email or FTP.

Artwork Fees

A one time Setup Charge for logo/artwork placement and/or major heading/copy changes applies for many orders. Setup charge includes placement of camera-ready artwork, paper proof (can be emailed (PDF) or faxed), and if needed, minor artwork clean-up, touch-up, typesetting, or re-sizing. See item page for more details.

For some orders, a one time Setup Charge-Text Only may apply for minor alterations to TEXT ONLY on existing stock designs. Setup Charge-Text Only includes a paper proof (can be emailed (PDF) or faxed) if requested. See item page for more details.


If needed, one revision & one reproof is included. Further revisions/proofs will incur additional charges of $30.00 each.

Color Match

PMS numbers or samples may be submitted as color reference, however, all artwork and text are printed in CMYK, four color process. A color match charge will be added if artwork needs to be edited to match a PMS or sample color as close as possible.

Text and Logo Placement and Sizing

Unless a specific size is indicated on your purchase order, VibrantBride will determine the most appropriate size for your imprint information. If no imprint area is indicated, we reserve the right to apply your logo in the area most suitable for the artwork and method specified.

Acceptable File Formats

Vector artwork is preferred (.eps, .ai, .cdr). Other acceptable file formats include jpg, psd, PDF or tiff. Vector graphics are composed of paths, while raster files are composed of pixels. Raster file artwork, more commonly called bitmap, is not recommended. PC format vector artwork is preferred. All files must be native files in the respective software programs. Programs include;

  • Adobe Photoshop CS2
  • Adobe Illustrator CS2
  • Adobe InDesign CS2
  • Adobe Acrobat 7.0
  • QuarkXPress 4.1

NOTE: Artwork received in a format other than vector may result in additional art charges.

Vector Artwork Files

Must be saved in the Postscript Format and contain no Postscript errors, stray points or colors assigned inconsistently to the supplier's published requirements. All type that has been set must be converted to outlines (curves). If future changes to the text will be necessary, the original font file must be supplied with the art file for use on the supplier's specified computer platform (Mac or PC).

If the vector file contains any linked (placed) raster images, these images must meet the supplier's minimum requirement for resolution when rendered at 100% actual imprint size and must be submitted with the original vector file.

Raster Artwork Files

All Raster elements and art files must be sized to 100% or larger than the actual imprint size.

All Raster images must meet or exceed the supplier's published minimum resolution (pixels-per-inch) when rendered at the actual imprint size.

All raster elements must be submitted in the proper color space (RGB or CMYK) as published by the supplier.

Page Layout Document

Page layout documents must be prepared to render the artwork and all of its elements at 100% of actual imprint size.

In addition to submitting the page layout documents, all vector and/or raster files that are referenced by the page layout document must also be included.

Include any fonts that were used in the production of the page layout document or use on the specified computer platform (Mac or PC).

Acrobat (PDF) Files

PDF files created from vector files must retain the editing capabilities of the program that was used to create them (e.g. Illustrator or Freehand).

PDF files that contain raster elements must meet the minimum requirements for raster art files.

PDF files that contain vector elements must meet the minimum requirements for vector art files.

PDF files created from page layout documents should be submitted together with the source documents, fonts and all supporting files.


No matter what the format or transfer method, artwork should NEVER be submitted without either a hard copy proof or the electronic equivalent. Properly prepared PDF files are often suitable as proofs.


Any fonts used in the production of art files should be converted to curves (outlines) prior to submission. If future typesetting will be required, the original font files must be included with the artwork file to be used on the supplier's specific computer platform (Mac or PC).

Other Than Above

Only professional software packages may be used to produce artwork. Although programs like Microsoft Word and Publisher are useful tools, they are not capable of producing art files of a quality necessary for imprinting purposes.